CYNGOR CYMUNED DINAS POWYS COMMUNITY COUNCIL

 

 

MINUTES    of the Monthly Meeting of Dinas Powys Community Council held in the Lee Hall, Dinas Powys, on Thursday, 21st January 2010.

 

PRESENT:   Cllrs. Mrs.  M.  R.  Hayley  (Chairman), Mrs. C. Mirza-Davies, V.   Driscoll,

                   P. J. Evans, Mrs. N. A. Foxwell, R. A. Foxwell, R. R. Grigg,  M.  Hartrey,  Mrs.   V.   M.   Hartrey,   K.   Hatton,   Mrs.   J.   Jones,   Mrs.  G.  Smith,  S.  T.  Thomas and J. H. Williams.

 

82.     APOLOGIES FOR ABSENCE  -  Cllrs. Mrs. R. Reeves and C. J. Williams.

 

83.     CONFIRMATION OF MINUTES – The Minutes of the Meeting held on Thursday 17th December 2009 having been previously circulated was taken as read,  and  on  the  Motion  of  Cllr.  Mrs.  V.  M.  Hartrey  and  seconded  by Cllr. K. Hatton it was   RESOLVED - THAT   such  Minutes  be  approved  as a true record and signed by the Chairman.

 

84.     MATTERS ARISING FROM MINUTES:

 

          Dinas Powys History Society

         

Cllr. J. H. Williams confirmed that he had spoken to the Secretary of the History  Society  as  previously  advised  and  was  awaiting  confirmation as to  whether  the  History  Society  would  move future meetings  from  the  Methodist Hall to the Old Library.

 

Amended Constitution of Committees of Council

 

The Committee  AGREED  -  THAT  Cllr. Mrs. M. R. Hayley should be a Member of the Planning and Halls Committees.

 

Dinas Powys Football Club

 

The Clerk advised the Meeting that a letter had been sent to the Vale of Glamorgan formally requesting release of the Bryn-Y-Don fields restrictive covenants and was awaiting the outcome. Cllr. Mrs. J. Jones raised some queries as to the suitability of the Bryn-Y-Don fields for the development of a clubhouse and Cllr. Mrs. J. Jones was advised by the Chairman to raise the matter at the next COSAC Meeting.

 

PACT

 

The Clerk was asked by the Meeting to check whether the hedge overgrowth problem on Cross Common Road had now been resolved.

 

 
 
Lack of Parking Facilities in the Village Square Area

         

Cllr. Mrs. V. M. Hartrey advised that she had unsuccessfully tried on three separate occasions to speak with the landlord of The Star regarding possible assistance with resolving parking difficulties but would continue to try and meet with him.

 

Fair Trade

 

Cllr. Mrs. V. M. Hartrey advised the Committee that a Fair Trade event was being held on the 6th March 2010.  In addition, Cllr. Mrs. V. M. Hartrey reminded Members that the Council had achieved Fair Trade status and as such all purchases made by the Council should be on a Fair Trade basis whenever possible.

 

TO RECEIVE COMMITTEE REPORTS

 

85.     PLANNING COMMITTEE MEETING

 

Cllrs. Mrs. V. M. Hartrey and K. Hatton left the Meeting and took no part in planning matters.

 

On  the  Motion  of  Cllr.  M.  Hartrey and seconded by Cllr. Mrs. N. A. Foxwell it  was  RESOLVED – THAT the  report  of  the  Meeting  held  on  Monday, 14th December 2009 be accepted subject to the following matters arising:

 

Public Houses in Village – Poster Advertising

 

Cllr. R. A. Foxwell advised that the landlady of the Three Horse Shoes was concerned that the two other pubs in the Village had not been the subject of an enforcement visit.  The Clerk was requested to investigate the matter.

 

86.     HALLS COMMITTEE MEETING

 

On  the  Motion  of  Cllr.  K.  Hatton   and   seconded  by  Cllr.  M.  Hartrey  it was   RESOLVED  – THAT   the  report  of  the  Meeting  held  on  Tuesday, 19th January 2010 be accepted subject to the following matters arising:

 

New Kitchens – Parish and Lee Halls

 

Cllr. Mrs. J. Jones asked if the new kitchens project included provision for large ovens - the Clerk confirmed that the new cookers would incorporate a large single oven.  Cllr. Mrs. V. M. Hartrey asked if lockable cupboards could be provided - the Committee felt that this was not necessary.

 

 

 

Revision of Halls Letting Charges

 

The Committee discussed at length the lack of progress on this matter and also a proposal from Cllr. R. A. Foxwell that the Halls Committee’s previous recommendations be accepted.  The Meeting AGREED  -  THAT  the  matter should continue to be considered by the Halls Committee with a request for an acceptable proposal within a few months.

 

Removal of Office Counter

 

Cllr. Mrs. J. Jones was of the opinion that any removal of the office counter was subject to listed building consent.  The Clerk was requested to investigate as to whether this was the case.  In the meantime, the Committee AGREED to defer a decision on the matter until the next Meeting of Council.

 

87.     FINANCE AND GENERAL PURPOSES COMMITTEE MEETING

 

On  the  Motion  of   Cllr.  K.  Hatton  and  seconded  by  Cllr.  S.  T.  Thomas it  was  RESOLVED  –  THAT   the  report  of  the  Meeting  held  on  Tuesday, 19th January 2010 be accepted subject to the following matters arising:

 

Dinas Powys Music Festival

 

The Committee  AGREED  -  THAT  a copy of the Music Festival’s strategy for this year’s festival along with a complete set of accounts should be provided to the next Meeting of the Finance and General Purposes Committee as a condition for considering a donation for this year’s festival.

 

Rambler’s Association-Annual Renewal

 

Upon the casting vote of the Chairman, it was  AGREED  -  THAT  Council would not renew its annual subscription to the Rambler’s Association.

 

88.     APPROVAL OF WELSH LANGUAGE SCHEME

 

The  Chairman  thanked  Cllr.  R.  R. Grigg  for  his  contribution to the draft Welsh Language and Council Constitution documents. In order to give Members adequate time to review the draft document, the Meeting AGREED to consider the Welsh Language document at the next Meeting of Council.

 

Cllr. Mrs. C. Mirza-Davies left the Meeting.

 

89.     APPROVAL OF COUNCIL’S CONSTITUTION AND STANDING ORDERS

 

In order to give Members adequate time to review the draft document, the Meeting AGREED to consider the draft Council Constitution and Standing Orders at the next Meeting of Council.

 

 

 

90.     TO RECEIVE REPORT FROM COUNTY COUNCILLORS – JANUARY 2010

 

Bryneithin

 

As the Scrutiny Meeting on the 17th December 2009, the closure of Bryneithin was discussed at length and following a vote, the decision to close the Home was unaltered.

 

P.A.C.T.

 

Complaints were again made about illegal parking in the Village.  A call was made to provide a gritting bin for the lane that leads to Murch School from Murch Road.  There was a talk given by Fire Officers which included advice about free smoke alarms.

 

Visible Services

 

The Waste Department have been severely stretched by the recent snowy weather but have managed to keep disruption to a minimum.

 

Prosiect Gwyrdd

 

The first Scrutiny Meeting is due to take place shortly in the Vale of Glamorgan Council between the Vale of Glamorgan Council, Cardiff, Newport, Caerphilly and Monmouthshire Councils.

 

Kitchen Waste Update

 

The rest of Dinas Powys will be included in the Kitchen Waste Strategy by the end of March 2010.  Waste bins will be provided and arrangements made in good time.

 

Vale Councillors:  C. J. Williams, Mrs. V. M. Hartrey, K. Hatton, Mrs.  M. Randall

 

91.     MATTERS WHICH THE CHAIRMAN AND OTHER MEMEBRS MAY WISH TO BRING BEFORE COUNCIL

 

Crossroads at Bryneithin and Bryneithin

 

Cllr. R. R. Grigg raised the matter of day services provision provided by Crossroads at Bryneithin. Cllr. Mrs. V. M. Hartrey referred to a response from Dorothy Turner which was in response to an enquiry from Chris Franks A.M. Cllr. Mrs. V. M. Hartrey noted that there was no commitment to retaining Crossroads at Bryneithin but a service will continue to be provided in the Vale.

 

 

 

 

 

 

Cllr. Mrs. M. R. Hayley also added that Crossroads will continue to use Bryneithin for the time being.  Cllr. Mrs. Dorothy Turner (Cabinet Member for Social Services) and Carys Lord (Social Services) will be at Bryneithin on Tuesday, 26th January 2010 to review the Crossroads facilities.  A further meeting will be held on Tuesday, 2nd February 2010 with the Head of Adult Services (Keith Lewis) and other members of his staff.

 

At the moment the Vale are reviewing all day care centres.

 

Fiona Guthrie (Crossroads) has stated that she will keep the Chairman informed about these meetings and the future of Crossroads.

 

Currently there are 14 clients per day and if expansion was offered 10 further places  would  be  ideal.   The ratio is 3 to 1 for all clients all of whom are mid-to-late stage dementia patients.  The other suggestion, if expansion was an option, would be an evening session every month from 7.00-10.30 p.m.  This would enable carer’s to have a night out.

 

On the subject of the closure of Bryneithin the relatives of the residents have engaged a solicitor and a meeting between the two parties will take place on Tuesday, 26th January 2010 at 6.30 p.m., in the Old Library.  It would be helpful and sensible to co-ordinate any future action on this subject through the “Save Bryneithin Group”.

 

Fair Trade

 

Cllr. Mrs. V. M. Hartrey asked if a congratulations letter had been sent on behalf of the Council to Dinas Powys Fair Trade.  The Clerk advised that he thought a letter had been sent but he would check.

 

Llantwit Major Mayor’s Charity Casino Night/

The Vale of Glamorgan Council’s Mayor’s Race Night

 

The Chairman advised Members of the forthcoming Llantwit Major Mayor’s Charity Casino Night and also referred to the Vale of Glamorgan Council’s Mayor’s Race Night in support of Alzheimer’s which she felt unable to support due to the Mayor’s stance on Bryneithin.

 

Cross Common Road Bridge

 

The Committee  AGREED  -  THAT  the Council should write an open letter to the Vale requesting priority for funding repairs to the Cross Common Road bridge.

 

 

 

 

 

 

92.     PAYMENT OF ACCOUNTS

 

          Cllr. K. Hatton proposed and Cllr. Mr. M. Hartrey seconded the approval of payment of accounts as submitted to the Meeting and the Meeting duly approved the payments.

 

93.     DATE OF NEXT MEETING - Thursday, 11th February at 7.30 p.m.

 

 

 

 

 

 

The Meeting closed at  9.20 p.m.