CYNGOR CYMUNED DINAS POWYS COMMUNITY
COUNCIL
MINUTES of a
Meeting of the Halls Committee
held in the Old Library, Parish Hall, Dinas Powys,
on Monday 26th April 2010.
PRESENT: Cllrs. J. H.
Williams (Chairman), M. Hartrey, Mrs. V . M. Hartrey, Mrs. M. R. Hayley, Mrs. R. Reeves, Mrs. G. Smith
and K. Hatton.
Also Present: Mr. G. Russell, Chair Dinas Powys Players.
23. APOLOGIES
FOR ABSENCE . Cllrs. R. A. Foxwell and S.
T. Thomas.
24. CONFIRMATION
OF MINUTES. The Minutes of the
Halls Committee Meeting held on
Tuesday, 19th January 2010 having been previously circulated
were taken as
read, and on the Motion of Cllr. Mrs. V. M. Hartrey and
seconded by Cllr. Mrs. G. Smith it was RESOLVED
- THAT such Minutes be
approved as a true record and signed by the Chairman.
25. DECLARATION
OF INTERESTS: None.
26. MATTERS ARISING FROM MINUTES: None.
Cllr. J. H Williams read out
the contents of a letter received
from Mr. Graham Russell, the Chair of Dinas Powys Players,
which requested a reduction in the recent
bill of £532.00 for the use of the
Parish Hall and Old Library. Mr. Russell
advised the Meeting that audience attendance at the most recent production was
only 220 people over three nights whereas it used to be over 400. The loss for the production would be £137
based on a halls bill of £532.00. Mr.
Russell thanked the Clerk for his help and support.
The Meeting AGREED - THAT
Cllr. K. Hatton would rework the bill for
the Dinas Powys Players based on an hourly rate of £3.00 for setup/rehearsals
and £5.00 an hour
for production nights -
it was anticipated that this would lead
to a substantial reduction in the bill. The Meeting noted that Dinas Powys Players
were a local community group and therefore should pay hourly hire rates that
reflected the contribution to the community.
Mr. Russell left the Meeting
which then discussed a schedule of proposed revised hall charges prepared by
Cllr. K. Hatton which had been circulated to Members of the Committee prior to
the Meeting.
Cllr. Mrs. R. Reeves
proposed and Cllr Mrs. V. M. Hartrey seconded a Motion to only charge £5
for the use
of a Hall kitchen by charities as against £10 set out in Cllr. K. Hatton’s proposed
schedule of charges. The Motion was
rejected on a majority vote of Committee against the Motion.
Cllr. Mrs. G. Smith proposed and Cllr. Mrs. M. R. Hayley
seconded a Motion to charge £10.00 to charities for the use of a Hall kitchen. The Motion was carried by a majority vote in
favour of the Motion.
The Meeting also AGREED to recommend acceptance of Cllr.
K. Hatton’s proposed revised halls
charges to the
next Full Meeting of the
Community Council subject to an addition of £3 per hour for the use of the Committee
Room in the Parish Hall. The Committee AGREED
- THAT the new charges should
be implemented following approval by Full Council and to be reviewed at the
beginning of the next Council Financial Year.
28. HALLS MAINTENANCE AND REPAIRS PLAN –
NEXT PHASE
The Meeting discussed
other works required to the Parish and Lee Halls and AGREED - THAT
a new roof for the Old Library and replacement of the Parish Hall
ceiling lights were the next priorities. The Clerk confirmed that an application for a
Cash Grant from the Vale of Glamorgan Council had been submitted to help with
the costs of the new roof. A further
grant application would also be submitted for the Parish Hall ceiling lights.
The Committee noted that
the Dinas Powys Orchestra had submitted a grant application to an external body
to assist with the cost of moving a spare Parish Hall lighting bar to a new
position and to fit appropriate lighting fittings along with changes to the
lighting control panel. The Committee AGREED -
THAT the Community Council
should grant permission for these proposed works.
29. APPROVAL OF OLD LIBRARY ROOF
RENEWAL/REPAIRS QUOTATION
The Clerk advised that three quotations had been received for the new Old
Library roof i.e., Britton Bros £5,061.75 plus VAT, Silvey
Roofing £5,200.00 plus VAT and SGBS £5,380.00 plus VAT. The Committee AGREED - THAT the contract should be awarded to Britton
Bros. who were a local company with a satisfactory reputation and subject to a
receiving a 75% grant from the Vale of Glamorgan Council.
30. ANY OTHER BUSINESS
Art Boards
Cllr. Mrs. V. M. Hartrey
referred to the art boards stored in the Parish Hall and the fact that they
were not used very often but had to be regularly moved by users of the Hall. The Clerk was requested to discuss the matter
with the Art Group.
Office Counter
Cllr. Mrs. V. M. Hartrey
referred to the fact the
office
counter had not yet been put
back into the office.
Cllr. Mrs. M. A. Hayley asked Cllr. J. H. Williams to advise
the Meeting about letters received from users of the Parish Hall requesting
that the counter remain in the Parish Hall as a serving facility. The letters
had been passed to Cllr. J. H. Williams. The Meeting discussed the matter but
reached no conclusion as certain Councillors started to leave the Meeting and
the Chairman closed the Meeting.
31. DATE
OF NEXT MEETING – To be advised.