CYNGOR CYMUNED DINAS POWYS COMMUNITY
COUNCIL
MINUTES of a Meeting of the Halls Committee held in the Old Library,
Parish Hall, Dinas Powys, on Tuesday 19th January 2010.
PRESENT: Cllrs. J. H.
Williams (Chairman), R. A.
Foxwell, M. Hartrey, Mrs. V. M. Hartrey,
Mrs.
M. R. Hayley,
Mrs.
G . Smith and S.
T. Thomas.
15. APOLOGIES
FOR ABSENCE. Cllr. Mrs. R.
Reeves
16. CONFIRMATION
OF MINUTES. The Minutes of the
Halls Committee Meeting held on Tuesday,
22nd September 2009 having been previously circulated
were taken as
read, and on the Motion of Cllr. Mrs. V. M. Hartrey and
seconded by Cllr. M. Hartrey it was RESOLVED - THAT such Minutes be approved as a true
record and signed by the Chairman.
17. MATTERS ARISING FROM MINUTES:
Cllr. J. H. Williams advised that this matter would be discussed by the History Society at their next meeting.
The Committee discussed
the next phase of the Halls repairs and renewals plan following completion of Phase
1. The Committee AGREED - THAT following confirmation of a 75% grant award
for new kitchens and flooring from Creative Rural Communities, the new kitchens
should be installed in both the Parish and Lee Halls at the earliest
opportunity. The Committee also noted
the possibility of a further cash grant from the Vale of Glamorgan
to assist with part of the remainder of the cost (circa. £5,000) and the Clerk
confirmed he would submit a grant application for the current 2009/10 grant
period for an amount of £15,000 - claimed to date of £11,275=£3,725.
The Committee also AGREED - THAT
repairs to the Old Library roof, new ceiling
lights in the Parish Hall
and damp proofing in the Parish Hall kitchen (if necessary following inspection
post removal of old kitchen) should also be included in Phase 2 - the costs of
which should be included in a 2010/11 Cash Grant application to the Vale of
Glamorgan.
19. NEW KITCHENS - PARISH AND LEE HALLS
See 18. above. The Committee AGREED the specification for the new kitchens and confirmed support
for the quotation from Wickes, the preferred supplier. The Committee noted the
total projected cost of £19,619 (excluding VAT) which includes new flooring for
both kitchens and the Parish Hall toilets. The Clerk advised that final costs depended on
a final price negotiation with Wickes and a survey for gas and electrical works
plus possible damp proofing in the Parish Hall kitchen.
20. REVISION OF HALLS LETTING CHARGES
Following rejection of
the Committee’s previous recommendations at the most recent Full Council Meeting,
the Committee discussed the way forward. Cllr. J. H. Williams was in favour of
discussing the matter with Cllr. K. Hatton who was in the process of
ascertaining the charging policy of other facilities in the Vale. However, on the Motion of Cllr. R. A. Foxwell
and seconded by Cllr. Mrs. V. M. Hartrey, it was RESOLVED - THAT Cllr. R. A. Foxwell would represent the
previously recommended revised Halls Charges at the Full Council Meeting on
Thursday, 21st January 2010 and invite discussion and agreement to
resolve any areas of concern.
21. ANY OTHER BUSINESS
The Meeting noted that in
order to properly install a new floor in
the Parish Hall office it had been necessary to temporarily
remove the counter, which was currently
stored in the Old Library. The Clerk
was of the on balance
view that the counter
should not be refitted as its removal had facilitated the provision
of substantially less cramped office facilities
and a more open style of welcome to visitors which had received favourable
comments. On the Motion of Cllr. Mrs.
V. M. Hartrey and seconded by Cllr. M. Hartrey
it was
RESOLVED - THAT
the matter be
referred to the
next Full Meeting of Council for a decision on the matter.
22. DATE
OF NEXT MEETING – To be advised.